The Estonian Convention Bureau is committed to respecting the privacy rights of visitors to its website www.ecb.ee. This privacy policy explains how we collect, store and use personal data about you when you browse our website (from here “Site”) or otherwise provide your personal data to us. These terms will apply regardless of how the Site is accessed and will cover any technologies or devices (if applicable) by which we make the Site available to you. It provides you with details about the types of personal data that we collect from you, how we use your personal data and the rights you have to control our use of your personal data.

By accessing, browsing or otherwise using this Site, you confirm that you have read, understood and agree to this privacy policy in its entirety. If you do not agree to this privacy policy in its entirety, you must not use this Site.

What information do we collect?

You should be aware that this Site is being monitored and may capture information about your visit that will help us improve the quality of our service. We may collect this information even if you do not register with us. We collect and process the following data:

Registration/information provided by you

In general, The Estonian Convention Bureau only collects personal information when you sign up for a newsletter, request for proposal, contact us directly to request our services or register for the events and fam trips organised by ECB.

When you register contact information, e.g. name, e-mail address and telephone number we will process your personal data. E-mail addresses are used only to deliver requested information.

Additionally, ECB conducts research to identify potential local conference hosts and key association contacts. Publicly available data (e.g. contact details from university or association websites) might be collected to follow a legitimate interest.

We treat all personal information as confidential. ECB does not pass on this information to advertisers or any third party.

Users of the website – Traffic data

When you visit our website, we collect data about your use of the website, including, for example, the type of browser you are using, the search terms you use on the website, your IP address, including your network location, technical data about your equipment, your browser behaviour, and other information about your computer. We collect this data using cookies and other similar technologies. The purpose is to optimise the user experience and function of the website, including the compilation of statistics.

We use Google Analytics to help analyse how users use the site. The tools use cookies to collect standard Internet log information and visitor behaviour information in an anonymous form. The information generated by the cookie about your use of the website (including your IP) is transmitted to Google. This information is then used to evaluate visitors’ use of our Sites and to compile statistical reports on website activity in order to monitor the attractiveness of our Sites and improve their performance or content.

The Site automatically tracks how the content provided is used. This tracking allows us to gain a better understanding of potential areas for improvement to continually improve the relevance of and accessibility of the content we provide.

References to other websites

You may find some content on our Website that direct you (via links) to the websites and services of our partners, suppliers, advertisers, sponsors, licensors and other third parties. The content and links displayed on such websites are outside of our control, and we are not responsible for the practices of websites linked from our own Website (or linking to our Website). Additionally, such websites or services, including their content and links, may constantly change. Such websites may have their own distinctive privacy and customer service policies, and they are therefore not subject to our Privacy Policy. Browsing and communication on any other website, including websites containing a link to our Website, are regulated by the policies of that website.

Use of cookies

The Site uses cookies to collect information. We use cookies for a number of reasons as described below.  You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of our Site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to our Site. For the settings of cookies, please refer to Help function within your computer. Information on deleting or controlling cookies is available at www.AboutCookies.org (read more about the individual cookies).

We use different types of cookies for different reasons.

• ESSENTIAL COOKIES

These cookies are essential for navigation on the Website or strictly necessary for the provision of a service expressly requested by the User.

Deleting this type of cookie can lead to navigation problems and is therefore strongly discouraged.

• PREFERENCE COOKIES

These cookies collect information about your choices and preferences and make your navigation more enjoyable and personalized. These cookies make it possible to save the language in order to personalize the Website accordingly.

• ANALYTICAL COOKIES

These cookies are used to gather information about your use of the Website in order to improve its content, to make it more adapted to the needs of the Users and to increase its ease of use. For example, these cookies show the most visited pages of the Website or help to identify the difficulties that may be encountered during navigation.

• SHARING COOKIES (SOCIAL NETWORKS)

These cookies allow to share the content of the Website with other people via social networks. Some share buttons are integrated via third-party applications that can issue such cookies. This is the case for the ”Facebook” and ”Twitter” buttons.

The social network providing such a sharing button is likely to identify you thanks to this button, even if you did not use this button when visiting the Website. We invite you to consult the privacy policy of these social networks in order to learn the purposes of using the navigation information collected through these sharing buttons by visiting their websites.

Your rights on your personal data

You may, at any time, request to verify, access, rectify, delete, transfer and object to the use of your data, as well as request the limitation of such use of your data. To do so, simply send us an email at the following address info@ecb.ee . We will then make every effort to take the necessary action as soon as possible.

Retention of personal data

We process as little personal data as possible. Your personal data are retained no longer than is necessary for personal data processing for the purposes for which the personal data were required. Data collected in connection with your use of Estonian Convention Bureau’s website will be deleted when we no longer have an objective purpose for storing and processing this data.

Security:

We take pride in respecting the privacy of our users. We maintain a strict privacy policy and take all appropriate measures to ensure that our servers prevent, to the extent possible, any unauthorized leak, destruction, loss, disclosure, use, access or modification of your data.

We are committed to offering our customers a safe and secure environment.

We do not sell, exchange, rent out, transmit or make your personal data in any way available to third parties.

Changes to our Privacy Policy

The Estonian Convention Bureau has the right to update this policy at any time. Should we do so, we will post an appropriate notice thereof on the home page of our Website. We recommend that you visit this page regularly to keep up to date on how we help to protect the personal data we collect. It is essential that you are aware of your obligation to review this Privacy Policy from time to time and to keep yourself up to date on any amendments thereto.

Further Questions:

If you have any further questions, please contact Estonian Convention Bureau by email at info@ecb.ee